S&B Data Archive Storage offers secure document storage and scanning facilities. Our modern Glasgow premises have been designed for the highest standards of document management, security, and protection. The facility has been inspected by many NHS, Local Authority and Pharmaceutical companies and meets their high compliance standards. The main warehouses can store over 200,000 archive boxes and the scanning bureau, captures over 1 million images each month.
We’re proud of our building, which is fitted out with the latest systems to ensure our client’s records are securely protected.
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24-hour CCTV Monitoring
All areas of our facilities, including our archive storage warehouse, scanning bureau, digital mailroom, offices, and property exterior are monitored by 24-hour CCTV. Providing surveillance inside and outside our premises to deter criminal activity and monitor all staff activities whilst handling documentation. Temperature controlled storage facility. Our secure document storage facility is temperature controlled to provide the perfect environment for your documents and paperwork. This ensures there are no issues with damp or humidity, offering safe, long-term storage for your information.
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Dedicated Storage
Your own secure space in a wide range of sizes to meet your business demands. This option can be tailored to your specific needs with racking designed around your needs if required.
Box Storage
Archive box storage in A3 or A4 boxes gives you maximum flexibility for your storage requirements. Retrieval and delivery to and from your premises can be arranged. Need that file in an emergency, we can respond within minutes and have it with you. Supply and delivery/collection of boxes. We can also store pallets, excess office furniture.
Dedicated Storage/Box Storage
In certain instances, a combination of both storage options may be the best solution.
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Shredding Services
Off-site shredding, where we collect and transport waste to be shredded at our depot, is a secure, cost-effective way to safely destroy confidential waste. How our off-site shredding process works: We arrange an ad-hoc collection or a schedule for regular collections, or if we already store for you, we can shred on site. Our fully trained operatives scan the barcodes on each receptacle, providing an audit trail that continues until the final invoice. They transfer the waste to our custom-built vehicle, where it’s securely locked in the rear. Confidential waste is transported to our shredding depot in Glasgow and is shredded within 24 hours. Our cross-cut industrial shredders can shred over 320 tonnes per day. Once all materials have been destroyed, we issue a certificate of destruction. This is a minimum requirement for anyone disposing of confidential waste and should be held on file for six years. The shredded waste is baled and collected for recycling. Not just for paper- We can confidently shred just about anything from old products, textiles, hard drives and branded goods.
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Secure Collection with Tracked Vehicles
S&B can collect your documents from your premises using one of our secure tracked vehicles. Your documents are then checked in immediately upon reaching our premises, using a barcode system to ensure that your documents are always accounted for. Our document archiving service begins with barcoding and indexing your boxes on arrival. The team will check your incoming boxes against your index list to ensure there are no missing boxes/files. They can also create an index list for you. For example, patient records can be indexed by First Name, Surname, Date of Birth and NHS Number. This enables your records to be retrieved quickly and easily. Our team can also add keep until dates and destruction dates, so you only keep your archives for a managed period.
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Access Documents with Ease
Once your documents have been indexed and archived by S&B, accessing documents you need becomes quick and easy. With our Scan on Demand service, you request a file either online or email and a member of our fully trained and qualified staff will retrieve, scan, and send over the document in digital form within just a matter of hours. Need the actual document we can provide a document anywhere in Central Scotland within 24 hours* Emergency, require a hard copy within 4 hours. We provide an urgent delivery service*
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